|Sponsors, exhibitors hard at work preparing for Kids Safe Saturday|
|Faith Huffman | News-Telegram News Editor|
April 10, 2006 - With the 6th Annual Kids Safe Saturday less than two weeks away, event exhibitors are hard at work preparing their booths and materials for the event.
To better help prepare them, KSS event coordinator Karen Fielden reminds presenters and helpers when and where to go to begin setting up as well as extras they will need to bring, and encourages all prize donors to get those in to her office before the fair in order to get the prizes ready and to make sure they are recognized.
Any group, individual, business or organization planning to donate a door prize should label the item with the donor’s name and get it to Fielden at the Northeast Texas Council on Alcohol and Drug Abuse office, located at 923 Main St. as soon as possible, so that event organizers will know what prizes are available and how many more must be obtained. If donations are brought the day of the fair, they must be listed on the donation sheet located at the registration table.
Exhibitors designated space inside the high school for the April 22 event may begin setting up booths Friday, April 21, from 4 p.m. to 6 p.m. while outside exhibitors will have to wait until 7:30 a.m. Saturday to begin setting up. All booths must be set up by 8:45 a.m. Saturday, April 22, in readiness for the 9 a.m. start of the kids safety fair.
No one will be allowed to unload in front of the high school building for safety reasons. Those working the 6th Annual Kids Safe Saturday will be required to use the west entrance, which faces Gladys Alexander Drive on the same side of the building as the band practice field, when entering and exiting the fair.
Any exhibitors who did not request a table on their registration form are reminded to bring their own tables, as only a limited number were available. Also, if no number was indicated, only one table will be provided for that exhibitor. Tables were allocated on a first come first serve basis, with those turning booth forms in earlier getting priority reservation on tables.
Everyone exhibiting at the fair must bring his own chairs this year, as none were available this year to be loaned out. Also, anyone requiring electricity for their booth will need to bring a heavy- duty extension cord to reach outlets and power sources. Exhibitors should also be careful when attaching any signs to walls. Duct tape may be used.
Exhibitors will be responsible for recruiting, scheduling and overseeing their volunteers, as well as for cleaning up their exhibit space including removal of empty boxes and other items before leaving. Exhibitors are also asked not to take exhibits down before the 1 p.m. end of the fair as doing so can cause congestion at the fair. When cleaning up, fold borrowed tables and move them to the center of the room for easier storage and retrieval.
All workers and volunteers are asked to register and get a name tag not only identifying them as such, but also to provide an accurate count for attendance purposes. That means booths who schedule workers in shifts should remind all helpers to sign in at the registration table at the back entrance before reporting to their booth.
Also, exhibitors who have not already done so are are urged to fax or e-mail their “5 Easy Safety Questions” as soon as possible, preferably by week’s end so that they may be given to the master of ceremonies. They may be faxed to 903-885-2846 or e-mailed to email@example.com. Any changes should also be submitted as soon as possible to Fielden at the above address or by calling 903-39-0246.
Each agency and organization present is asked to bring two packages of thawed hot dogs and two packages of buns to help feed everyone at the fair. Dogs and buns should be given to Sulphur Springs Fire Chief Gerry Cleaver Saturday morning.
Agencies and organizations putting on the fair should note and convey to all helpers that no food or drinks will be allowed in the building. If suckers, hard candy, balloons or other treat which could pose a potential safety hazard for a child are to be handed out, they must be accompanied y a written or verbal warning for the child and parent.
Beyond that Fielden encourages everyone to try to make their booths kids friendly, and reminds that while not required fun, interactive booths do tend to be more appealing to children and eye-catching for booth judges.
“The fun booths are the most popular booths!” Field said. “Our judges will be looking for the most inviting, interactive booths that teach children a safety message. Remember, your booth does not have to be elaborate to be fun!”
The 6th Annual Kids Safe Saturday is sponsored by NETCADA and the Kids Safety Society Coalition. It begins at 9 a.m. and continues through 1 p.m. Saturday, April 22, at Sulphur Springs High School.